ISO 14641:2018
Electronic document management - Design and operation of an information system for the preservation of electronic documents - Specifications

Standard No.

ISO 14641:2018

Release Date

2018

Published By

International Organization for Standardization (ISO)

Latest

ISO 14641:2018

Scope

This document specifies a set of technical specifications and organizational policies to be implemented for the capture, storage and access of electronic documents. This ensures legibility, integrity and traceability of the documents for the duration of their preservation. This document is applicable to electronic documents resulting from: — the scanning of original paper or microform documents; — the conversion of analogue audio or video content; — the “native” creation by an information system application; — other sources that create digital content such as two- or three- dimensional maps, drawings or designs, digital audio/video and digital medical images. This document is not applicable to information systems in which users have the ability to substitute or alter documents after capture. This document is intended for the following users. a) Organizations implementing information systems in which: 1) electronic documents created from scan captures are kept in an environment that ensures fidelity with regard to the original and long-term preservation; 2) digitally born documents are kept in an environment that ensures the content integrity of the information and document legibility; 3) traceability is ensured for all operations relating to the electronic documents. b) Organizations providing information technology services and software publishers seeking to develop information systems that ensure the fidelity and integrity of electronic documents. c) Organizations providing third-party document archiving services.

ISO 14641:2018 Referenced Document

• ISO 10196:2003 Document imaging applications - Recommendations for the creation of original documents
• ISO 12029:2010 Document management - Machine-readable paper forms - Optimal design for user friendliness and electronic document management systems (EDMS)
• ISO 12653-1:2000 Electronic imaging - Test target for the black-and-white scanning of office documents - Part 1: Characteristics
• ISO 12653-2:2000 Electronic imaging - Test target for the black-and-white scanning of office documents - Part 2: Method of use
• ISO 14721:2012 Space data and information transfer systems - Open archival information system (OAIS) - Reference model
• ISO 15489-1:2016 Information and documentation - Records management - Part 1: Concepts and principles
• ISO 2859-1:1999 Sampling procedures for inspection by attributes - Part 1: Sampling schemes indexed by acceptance quality limit (AQL) for lot-by-lot inspection
• ISO 2859-2:1985 Sampling procedures for inspection by attributes; Part 2 : Sampling plans indexed by limiting quality (LQ) for isolated lot inspection
• ISO 2859-3:2005 Sampling procedures for inspection by attributes - Part 3: Skip-lot sampling procedures
• ISO 2859-4:2002 Sampling procedures for inspection by attributes - Part 4: Procedures for assessment of declared quality levels
• ISO 2859-5:2005 Sampling procedures for inspection by attributes - Part 5: System of sequential sampling plans indexed by acceptance quality limit (AQL) for lot-by-lot inspection
• ISO 6196-8:1998 Micrographics - Vocabulary - Part 8: Use
• ISO 8601:2004 Data elements and interchange formats - Information interchange - Representation of dates and times
• ISO/IEC 13346-1:1995 Information technology - Volume and file structure of write-once and rewritable media using non-sequential recording for information interchange - Part 1: General
• ISO/IEC 13346-2:1999 Information technology - Volume and file structure of write-once and rewritable media using non-sequential recording for information interchange - Part 2: Volume and boot block recognition
• ISO/IEC 13346-3:1999 Information technology - Volume and file structure of write-once and rewritable media using non-sequential recording for information interchange - Part 3: Volume structure
• ISO/IEC 13346-4:1999 Information technology - Volume and file structure of write-once and rewritable media using non-sequential recording for information interchange - Part 4: File structure
• ISO/IEC 13346-5:1995 Information technology - Volume and file structure of write-once and rewritable media using non-sequential recording for information interchange - Part 5: Record structure
• ISO/IEC 13490-1:1995 Information technology - Volume and file structure of read-only and write-once compact disk media for information interchange - Part 1: General
• ISO/IEC 13490-2:1995 Information technology - Volume and file structure of read-only and write-once compact disk media for information interchange - Part 2: Volume and file structure
• ISO/TR 12033:2009 Document management - Electronic imaging - Guidance for the selection of document image compression methods

ISO 14641:2018 history

• 2018 ISO 14641:2018 Electronic document management - Design and operation of an information system for the preservation of electronic documents - Specifications